Executive Assistant

Acronis is a world leader in cyber protection—empowering people with cutting-edge technology that enables them to monitor, control, and protect the data that their businesses and lives depend on. We are in an exciting phase of hyper-growth and looking for a Executive Assistant who is ready to join us in creating a #CyberFit future and protecting the digital world!

As an Executive Assistant, you’ll be at the center of fast-paced activity, using your superior organizational, project, and time management skills to support team and office needs. It is critical that you use discretion and confidentiality working with sensitive information and key stakeholders across the organization. The ideal candidate is a master of logistics planning, has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities.

Every member of our “A-Team” has an instrumental role and impact on the success of Acronis’ innovative and growing business, so we are looking for someone who enjoys working in dynamic, global teams and thrives in a fast-paced and rapidly changing work environment. Just like everyone at Acronis, the ideal candidate will embody all of our company values: responsive, alert, detail-oriented, makes decisions, and never gives up.

WHAT YOU’LL DO:

• Provide secretarial/administrative support directly to executives, exercising confidentiality, tact and diplomacy;
• Use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; prepare responses to routine correspondence and inquiries;
• Maintain files, records, calendars and diaries; arrange business travel, coordinate meeting arrangements and tracks expenses;
• Participate in the development and implementation of secretarial standards, policies and practices for the organization
• Executive’s calendar – set and follow-up meetings, align timing across multiple calendars, time zones, and constantly changing agenda, interact with both internal and external contacts, etc.
• Arrange all logistics – flights, hotels, transportation, visas, permits, etc. and prepare and execute detailed travel itineraries (complicated and dynamic agenda/logistics with high quality standards)
• Communicate information to executives, managers and others in the organization, and follow up on the status of assignments
• Own/Coordinate events and visits (including agenda, logistics, F&B, etc.)
• Lifestyle support of Executive and his Family: doctors, purchasing, apartments/houses, dog etc.
• Any other suitable task that the Employer may assign in the futured

WHAT YOU BRING

• Minimum 3 years of experience as an Administrative, Office, or Executive Assistant
• Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint
• Strong organizational skills and ability to structure and prioritize work in a fast-paced environment and handle multiple tasks concurrently
• Responsive, open-minded, and able to switch gears at a moment’s notice
• Impeccable attention to detail
• Service-oriented, positive personality, and proactively anticipates needs without being asked or directed
• Exceptional verbal, written, and interpersonal communication skills
• Sound judgement and high integrity with ability to handle confidential information with discretion
• Ability to work in complex, fast-paced, and dynamic international work environment
• Flexibility to work across multiple time zones and travel as needed
• Fluent in English 

*Please submit your resume and application in English

WHO WE ARE

Acronis is revolutionizing cyber protection by unifying backup, disaster recovery, storage, next-generation anti-malware, and protection management into one solution. This all-in-one integration removes the complexity and risks associated with non-integrated solutions and offers easy, complete and reliable data protection for all workloads, applications, and systems across any environment—all at a low and predictable cost.

Founded in Singapore in 2003 and incorporated in Switzerland in 2008, Acronis now has more than 2,000 employees and offices in 34 locations worldwide. Its solutions are trusted by more than 5.5 million home users and 500,000 companies, and top-tier professional sports teams. Acronis products are available through over 50,000 partners and service providers in over 150 countries and 26 languages.

Our corporate culture is focused on making a positive impact on the lives of each employee and the communities in which we live. Mutual trust, respect, personal achievement, individual leadership, and a belief that we can contribute to the world everyday are the cornerstones of the Acronis Team.

WE OFFER

Competitive Benefits

• Employee recognition and referral bonus programs
• Hybrid and flexible working models
• 25 days paid annual leave
• Supplementary health insurance for employees and family members, including dental treatment and childbirth bonus
• Monthly sports card for employees and family members
• Monthly public transport card

Office Benefits

• Convenient and modern office location in state of the art building including office massage and game rooms
• Free parking for cars and bicycles
• Free office lunch vouchers
•  Team-building and social activities

Professional Development

• Global mentorship program
• Trainings, certifications and professional development activities
• Participation in conferences and seminars

Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.

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