Contracts Administrator

The Company:

At XOR Security, we build solutions that keep our citizens safe, our government’s information secure and our intelligence professionals one step ahead of the adversary. From defensive and offensive cyber operations to data analytics and strategic consulting, the XOR team provides the insight, expertise and dedication to ensure mission success. Our solutions deliver certainty – the certainty clients need to make critical decisions and lead with confidence.

The Role: 

XOR Security is actively seeking a Contracts Administrator will be responsible for full life cycle of Contract and Subcontract award and administration; provides an interpretation of contract requirements; works independently under general supervision; does related work as required. The Contracts Administrator will follow an effective contract and subcontract procurement management process which ensures compliance with requirements of procurement activities, focusing on award and full administration of subcontracts. The Contracts Administrator will be a liaison function between internal and external customers.

**Selected applicants may be subject to a government security investigation and must meet eligibility requirements for access to classified information. **

DUTIES:

• Prepare and revise contracts/subcontracts that involve the purchase of sale of goods and services.
• Knowledge of and work with various contract types, including but not limited to, T&M, FFP, CPAF, CPFF, ID/IQ and BPA.
• Oversee proposal planning and administration of contracts to include preparation and submission of pre-award documents.
• Negotiate terms and conditions in accordance with Federal Acquisition Regulations (FAR) and DFARS and Company goals and policy.
• Create subcontract request for proposals in support of prime contract solicitations and flow-downs.
• Perform price and cost analysis, resulting from negotiations price, cost-related terms and other subcontract provisions.
• Prepare and maintain subcontract files for internal reviews for Contractor Purchasing System Review (CPSR) compliance.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Track contract/ subcontract authorizations and correspondence.
• Prepare contract change notices, monitor contract performance, including the reporting and status of contract deliverables.
• Create, maintain detailed and organized files for each contract and/or subcontract which will include original contract award documents, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate contract/ subcontract information to appropriate Company departments regarding contract and relevant subcontract status, facilitate contract internal and external meetings.
• Reviews solicitation requests to ensure compliance with terms and conditions.
• Perform close-out activities and support final cost reports as needed.
• Analyze and mitigate Agreement/ Bid/ Contract risks to Company.
• Provide audit support and assist in special projects as required.

Qualifications

Education and Certifications

• Bachelor's degree or equivalent in Business Administration or related field (additional training in contracts) required.

Background Needed and Years of Experience

• 3-5 years of related experience in contracts/subcontracts administration required.

Additional Skills & Qualifications

Must-Have Technical Skills

• Demonstrated knowledge of the Federal Acquisition Regulations (FAR) and (DFAR), Agency FAR supplements and Cost Accounting Standards (CAS). Ability to assist in preparing bids/ proposals; must have strong skills with Microsoft Suite (Word and Excel), and must have strong skills using Adobe Acrobat Pro.

Non-Technical Skills

• Interpersonal and decision-making skills.
• Ability to work in a team environment and be flexible in approach.
• Effective administrative and organizational skills.
• Effective customer service and communication skills

Closing Statement:

XOR Security offers a very competitive benefits package including health insurance coverage from the first day of employment, 401k with a vested company match, vacation and supplemental insurance benefits.

XOR Security is an Equal Opportunity Employer (EOE). M/F/D/V.

Citizenship Clearance Requirement 

Applicants selected may be subject to a government security investigation and must meet eligibility requirements – US CITIZENSHIP REQUIRED.