Executive Assistant cum Office Manager - Vietnam

This role will work closely and will fully support the Global VP Data Services Public Cloud - and is a member of the Data Services executive team. The role is focused on enabling the VP to make the best use of their time by dealing with administrative tasks, working closely with the Leadership teams, preparing and running Leadership meetings, taking minutes in meetings, thinking ahead, planning the diary ahead, running projects, working to timelines to ensure the leader is meeting business objectives and milestones. In addition acting as office manager for the Vietnam Office which is responsible for the smooth running of the offices and acting as the go to person on the site for a number of matters relating to office supplies; cleaning; organizing office events; H & Safety and general facilities•Setup internal and external meetings for senior executives•Manage VP’s calendar, managing all incoming enquiries and meeting requests•Arrange travel, accommodations and visa applications as required•Create expense report•Handle medical claims•Handle documentation signature requirements•Handle extra personal works if needed•Take minutes for management weekly meeting, write up and distribute•Coordinate internal and external meetings, prepare agendas, booking appropriate resources, rooms and catering as necessary.•All administrative tasks and enquiries dealt with in a timely manner with the GM’s calendar kept up to date and where necessary, organized with supporting documentation.•Successfully meeting objectives that are set on a bi-annual basis.•Expenses to be prepared and submitted on time, management of fun budget within agreed guidelines.•Manage travel arrangements using company systems in accordance with company policy.•Provide action points from meetings, amendment and compilation of documentation and reports to agreed guidelines.•Customer contact and assistance provided in an efficient manner.•All project tasks and team events coordinated and delivered to the deadlines agreed.•Build effective working relationships within the wider global team (APJ, AMER, EMEA)•KPIs Include (not limited to):REQUIREMENTS•Experience of providing administrative support in a fast paced environment•Proficient computer skills and good working knowledge of relevant software such as MS Office Suite.•Knowledge of standard office administrative practices and procedures.•Effective communication, organizational and planning skills.•Judgment and decision-making ability.•Attention to detail and accuracy.•Excellent customer facing skills.•Flexible in approach and ‘can-do’ attitude.•Knowledge of Rackspace business and processes an advantage (will be trained)About Rackspace TechnologyWe are the multicloud solutions experts. We combine our expertise with the world’s leading technologies — across applications, data and security — to deliver end-to-end solutions. We have a proven record of advising customers based on their business challenges, designing solutions that scale, building and managing those solutions, and optimizing returns into the future. Named a best place to work, year after year according to Fortune, Forbes and Glassdoor, we attract and develop world-class talent. Join us on our mission to embrace technology, empower customers and deliver the future.  More on Rackspace TechnologyThough we’re all different, Rackers thrive through our connection to a central goal: to be a valued member of a winning team on an inspiring mission. We bring our whole selves to work every day. And we embrace the notion that unique perspectives fuel innovation and enable us to best serve our customers and communities around the globe. We welcome you to apply today and want you to know that we are committed to offering equal employment opportunity without regard to age, color, disability, gender reassignment or identity or expression, genetic information, marital or civil partner status, pregnancy or maternity status, military or veteran status, nationality, ethnic or national origin, race, religion or belief, sexual orientation, or any legally protected characteristic. If you have a disability or special need that requires accommodation, please let us know.