Executive Assistant

Acronis is a world leader in cyber protection—empowering people by providing them with cutting-edge technology that enables them to monitor, control, and protect the data that their businesses and lives depend on. We are in an exciting phase of rapid-growth and expansion and looking for an Executive Assistant who is ready to join us in creating a #CyberFit future and protecting the digital world!

As an Executive Assistant, you’ll be at the center of fast-paced activity, using your superior organizational, project, and time management skills to support team needs. It is critical that you use discretion and confidentiality working with sensitive information and key stakeholders across the organization. The ideal candidate is a master of logistics planning, has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities.Acronis is a truly global firm—to be successful in this role you must thrive in diverse environments, have exceptional communication and interpersonal skills, and flexibility in order to work with the team across variety of seniority levels and time zones. We are looking for someone who takes pride in being a go-to resource and culture-carrier for the team. A positive, growth mindset and willingness to help wherever needed is required and the opportunity to grow personally and professionally, here at Acronis, is endless.

WHAT YOU'LL DO

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters, coordinate internal and external meetings
• Organize domestic and international travel including flights, hotels, transportation, expenses while considering required travel Visas, costs, and proper documentation
• Assist with on-site logistics for events including attendees, agenda planning, and other business-related meetings and event activities as needed
• Be the business partner to SVP of Acronis Research
• Help track status of key projects assigned, make sure progress is made, regular status reviews happen across the team and with your executive
• Own creation of executive materials for executive meetings and reviews, including coordination with contributing members of staff and their respective teams
• Help structure team organizational cadence, one-on-ones with direct reports and key team members, cross-team coordination, planning, and reporting processes
• Help maintain organizational structure, roles and responsibilities, status of key hires, key personnel matters, other matters delegated by the executive
• Manage information flow in a timely and accurate manner
• Other administrative and project duties as requested

WHAT YOU BRING (EXPERIENCE & QUALIFICATIONS)

• 5+ years of experience as an Administrative Assistant / Office Administrator
• 2+ years of experience as an Executive Assistant
• Excellent MS Office knowledge, including Outlook, Word, Excel, and PowerPoint
• Proven experience supporting an executive in a multi-national, multi-lingual, multi-cultural organization
• Strong organizational skills and ability to structure and prioritize work in a fast-paced environment and handle multiple tasks concurrently
• Responsive, open-minded, and able to switch gears at a moment’s notice
• Have ability to meet deadlines in a fast-paced quickly changing environment
• Impeccable attention to detail
• Service-oriented, positive personality, and proactively anticipates needs without being asked or directed
• Sound judgement and high integrity with ability to handle confidential information with discretion
• Ability to work in dynamic international work environment
• Flexibility to work across multiple time zones
• Exceptional verbal, written, and interpersonal communication skills
• Fluent English

WHO WE ARE

Acronis is revolutionizing cyber protection by unifying backup, disaster recovery, storage, next-generation anti-malware, and protection management into one solution.  This all-in-one integration removes the complexity and risks associated with non-integrated solutions and offers easy, complete and reliable data protection for all workloads, applications, and systems across any environment—all at a low and predictable cost.

Founded in Singapore in 2003 and incorporated in Switzerland in 2008, Acronis now has more than 2,000 employees and offices in 34 locations worldwide. Its solutions are trusted by more than 5.5 million home users and 500,000 companies, and top-tier professional sports teams. Acronis products are available through over 50,000 partners and service providers in over 150 countries and 26 languages.

Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.

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