Executive Assistant
United Kingdom - Greater London••February 25, 2026
We are currently looking for and experienced Executive Assistant to provide comprehensive support services to two regional members of our executive leadership team in our EMEA business. The role will require someone with a proven track record working accross multiple time zones, managing international travel and complex diary management.
Key Responsibilities
- Perform secretarial and administrative duties.
- Manage schedules, arrange appointments, travel, meetings, conference calls, etc. Complete schedule and travel management.
- Coordinate internal and external meetings (agenda, book rooms, catering).
- Provides specialised administrative support to relieve executive, administrative, and line and staff managers of administrative duties.
- Handles details of a highly confidential and critical nature.
- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
- Ownership of leadership meetings - runs agenda, coordinates presentations, distributing materials, taking action items for leader.
- Prepares and submits expenses and may monitor adherence to department budgets. Supports development and modification of presentations.
- Makes high-level contacts of a sensitive nature inside and outside the company and participates in problem resolution.
- Maintains moderately complex spreadsheets.
- Provides information in support of complex requests for department projects, programs, and/or events. May create some presentations independently.
- Requires in-depth knowledge of company operations, policies, and procedures.
- Provides high-level administrative support by conducting research, preparing reports, handling information requests, collects and prepares information for use in discussions/meetings of executive staff and outside individuals, and prepares presentation materials for board of director meetings.
- Develops and maintain complex spreadsheets.
- Maintains data sources for departmental records and management information reporting.
- Creates, develops and modify presentations independently.
- Collects data and generates management information reports and graphics.
- Develop and execute a technology application development strategy that aligns with the company's business goals and drives innovation.
- Provide thought leadership in technology trends and best practices.
Knowledge
- Organisational skills, detail-oriented with demonstrated ability to handle multiple priorities and to take initiative to resolve issues.
- Background in C- level service and support with capacity to navigate, digest, and make decisions effectively.
- Proven mastery and experience in high volume calendar and messaging management using Microsoft Outlook to include managing appointments, forwarding and responding on behalf of others and taking a proactive approach regarding emails as needed.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Proven problem solver with experience leveraging partnerships to find solutions.
- Ability to prioritize and complete high volumes of tasks, varying projects, and carry out event planning quickly and with little to no guidance; Ability to solve difficult or complex problems that affect people within the department or other related groups.
- Ability to meet tight deadlines and can switch gears at a moment's notice.
Skills
- Comfortable working across many different time zones.
- Strong verbal and written communication skills.
- Proactive approach to recognizing needs, anticipating issues, and solving problems.
- Ability to think creatively, function independently and work proactively in a fast-paced environment.
- Handle complexity and demands with a sense of urgency, drive and passion.
- Proficiency with MS Office to include Excel, PowerPoint and Word.
- Strong interpersonal skills as demonstrated by the ability to effectively partner with all levels of management, employees and external clients.
- Demonstrated ability to take initiative, problem- solve and work in a fast-paced, executive setting.
- Proven problem solver with experience leveraging partnerships to find solutions.
Education
- Bachelor’s degree or equivalent experience
- 5 – 7 years of experience
- LI-SB1