Senior HR & Compliance Specialist

Elastic is an open source search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co

 

At Elastic, we have a simple goal: to solve the world's data problems with products that delight and inspire. As the company behind the popular open source projects —Elasticsearch, Kibana, Logstash, and Beats — we help people around the world do great things with their data. From stock quotes to Twitter streams, Apache logs to WordPress blogs, our products are extending 

what's possible with data, delivering on the promise that good things come from connecting the dots. The Elastic family unites employees across 30 countries into one coherent team, while the broader community spans across over 100 countries. 

Do you like to operate in a structured way but can thrive in ambiguity, adapt quickly to a changing environment, take a global view, are data driven and you know that sometimes laughter is indeed the best solution? 

You will be a part of the Global HR Operations team and will partner closely with the regional and functional HRBPs, Employee Success and Legal teams. You will be managing the German Works Council and will be managing relationships with amongst others, the Works Council and trade unions. 

Main elements of the role: 

• Lead the employee representative processes and strategy for Germany: participating in the German Works Council, collaborate with global business stakeholders in developing and implementing works council related strategies and initiatives, proactively identify and conduct research on trends and best practice of German Works Council related policies and processes 
• Identify opportunities in the HR compliance landscape: create a calendar of meeting regular compliance deadlines/requirements as well as monitor any upcoming changes 
• Manage absence accordingly, ensuring systems are updated, policies are followed and processes are completed on time 
• Ensure timely compliance filings with external bodies as required 
• Review our HR policies, employment contracts and other employment documentation in partnership with the Benefits, Legal and Compliance teams 
• Assess HR processes and policies against compliance requirements and best market practices. Provide process improvement and policy gaps recommendations 
• Manage occupational health checks by ensuring our compliance, consider opportunities to automate related processes 
• Ensure accurate time tracking processes in Germany and other EMEA countries
• Partner with internal team on applicable gender pay gap reporting as needed 
• Participate in ad hoc projects as required

Required Skills and Experience: 

• The role is based in Germany and internal travel within Germany once per month will be required.
• Prior experience of being in a similar role in Germany is essential 
• 8+ years of experience handling Works Council and Trade Unions in Germany and employment related compliance/reporting obligations in Germany 
• Considerable experience in employment law in Germany or employment law qualification 
• Experience handling statutory legal HR documentation in Germany 
• Prior experience working for a Global Company 
• Knowledge of HR systems (e.g. Workday, ServiceNow) 
• Excellent written and verbal communication and presentation skills (both English & German languages are essential) 
• Ability to build effective work relationships at all levels of the organization, and with employee representatives 
• High degree of integrity and honesty; ability to exercise confidentiality
• A sense of humour and ability to roll with the punches definitely a plus 
• Find happiness in doing an excellent job and thrive as part of a team 
• Have real ambition to improve the employee experience at Elastic in your region 
• A steadfast problem-solver: you always focus on the positives and how to address challenges, rather than simply identifying them 
• Are a skilled communicator with excellent self-awareness and clearly communicate across languages and cultures 

Elastic is an Equal Employment employer committed to the principles of equal employment opportunity and affirmative action for all applicants and employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. Elastic also makes reasonable accommodations for disabled employees consistent with applicable law

#LI-PF1

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Double your charitable giving - We match up to $1500 (or local currency equivalent)
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is committed to diversity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please email candidate_accessibility@elastic.co.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Please see here for our Privacy Statement.